The document in someone's inbox
Every group has a version of this problem. The important document exists — the schedule, the style guide, the role descriptions, the Zoom link — but it's in someone's email, or saved on someone's laptop, or posted in a chat thread from three months ago that no one can find. Whether you're running a volunteer organisation, a neighbourhood group, or a climate club, this friction is universal.
It's a small friction that compounds constantly, and it quietly drains energy.
Every Gather group has a shared resources library. Documents, links, and videos — all uploaded once, all findable by everyone in the group, always there when someone needs them.
Here's what that looks like in practice.
Case study: Using Gather for an Online Course or Coaching Group
Running a course or a coaching programme through Gather means your participants have one place for everything: the learning plan, the weekly schedule, the Zoom link for each session, the readings, the supplementary videos.
No more sending the same Zoom link in response to five different "can you resend?" messages. No more version confusion when you update the schedule. No more participants missing a reading because they can't find the email you sent in week two.
Upload everything to shared resources when the group starts. Participants look there when they have questions. The information is where it should be — visible, permanent, and accessible to everyone in the group at any time.
The group messaging and discussion threads live alongside the resources, so conversation about the material is connected to the material itself. Everything is in one place, not scattered across an email chain, a Dropbox folder, and a WhatsApp group you can't control.
Case Study: Using Gather for an Election Campaign
Campaigns break down when people go rogue — when the volunteer who's good at design produces something off-brand, when different teams are using different versions of the messaging, when someone posts something on social media that doesn't reflect the campaign's voice because they never saw the guidelines.
This happens because the guidelines were shared once, at the beginning, and then buried.
Put the style guide, the brand assets, the voice document, the social media plan, and the activation map in shared resources. Every team member, every subgroup, every new volunteer who joins three weeks before polling day — they all have access to the same source of truth, without having to ask anyone for it.
When the documents are findable, people use them. When they're buried in someone's inbox, people improvise. Shared resources are how a campaign stays coherent when it's moving fast.
Case study: Using Gather for a Charity Event
Charity events run on organised chaos — a lot of people doing a lot of things, often for the first time, with a deadline that doesn't move.
When role descriptions, phone numbers, email addresses, maps, and run sheets live in shared resources, the chaos gets a little more organised. Volunteers know what they're responsible for without having to ask. The person holding the gate list knows who to call if something goes wrong. The team lead who's been roped in at the last minute can get up to speed without a thirty-minute briefing.
It also means that when something inevitably goes slightly wrong on the day, the information needed to fix it is in people's hands immediately — not waiting for someone to check their phone and forward an email.
One library, for everyone
Every Gather group has shared resources for members. Upload what your group needs. Add links to external tools, videos, forms, or anything else your members will reach for. Update documents when things change, and know that everyone is looking at the latest version.
The goal is simple: the information your group needs to function should be findable by everyone who needs it, without depending on any one person to hold and distribute it.
Groups that share information freely work better. They're more resilient when the organiser is away, more welcoming to new members, and less prone to the slow friction of people doing the wrong thing because they didn't have access to the right guidance. Paired with Gather's task management and automatic newsletters, shared resources complete the picture of a group that runs itself.
Everything in one place. Everyone on the same page.
Start your Gather group today — free, not-for-profit, built for how groups actually work.